Position Overview:

The Self-Owned Vehicle Management Manager is responsible for overseeing and coordinating the management, maintenance, and utilization of a company’s fleet of self-owned vehicles. This role involves strategic planning, operational efficiency, cost management, and ensuring compliance with regulations related to vehicle safety and maintenance. The manager collaborates with various departments to ensure that vehicles are used effectively to support the company’s operations while minimizing downtime and costs.

Key Responsibilities:

Fleet Management Strategy:

• Develop and implement a comprehensive fleet management strategy aligned with the company’s goals and objectives.
• Analyze the company’s vehicle requirements, usage patterns, and geographic considerations to determine the optimal fleet size and composition.

Vehicle Procurement and Disposal:

• Coordinate the acquisition and disposal of vehicles, considering factors such as budget constraints, vehicle types, and market trends.
• Manage negotiations with suppliers, dealerships, and vendors for purchasing or leasing vehicles.

Maintenance and Repairs:

• Establish a regular maintenance schedule to ensure that vehicles are well-maintained, safe, and compliant with regulations.
• Coordinate maintenance and repairs, including scheduled services and unexpected repairs, to minimize downtime.

Cost Management:

• Monitor and analyze vehicle-related costs, including fuel, maintenance, repairs, insurance, and registration.
• Identify cost-saving opportunities through efficient routing, maintenance strategies, and supplier negotiations.

Data Analysis and Reporting:

• Maintain accurate records of vehicle maintenance, repairs, expenses, and utilization.
• Analyze data to identify trends, areas for improvement, and opportunities to optimize fleet operations.

Compliance and Safety:

• Ensure that all vehicles meet regulatory requirements and safety standards.
• Implement safety protocols, driver training programs, and vehicle inspection procedures to enhance safety and compliance.

Vendor and Supplier Management:

• Manage relationships with third-party vendors, suppliers, and service providers involved in vehicle maintenance and support.

Environmental and Sustainability Initiatives:

• Explore opportunities to introduce eco-friendly vehicles and promote sustainable practices within the fleet management strategy.

Cross-Functional Collaboration:

• Collaborate with various departments, such as operations, finance, and human resources, to align fleet management with the overall business strategy.

Team Management:

• Supervise a team of fleet coordinators, mechanics, or support staff, if required.
• Provide leadership, coaching, and performance feedback to team members.

Qualifications and Requirements:

• Bachelor’s degree in business, logistics, supply chain management, or a related field.
• Proven experience in fleet management, logistics, or a related field.
• Strong analytical skills and ability to use data to drive decision-making.
• Knowledge of vehicle maintenance best practices and safety regulations.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in using fleet management software and tools.
• Strong organizational skills and attention to detail.
• Ability to adapt to changing business needs and manage priorities effectively.
• Leadership skills for managing a team.