Job Summary:

As the Admin Manager with additional responsibilities for Fleet and Canteen management, you will oversee the administrative operations while ensuring the efficient management of the company’s fleet and canteen facilities. Your role encompasses diverse functions, contributing to a seamless and productive work environment for all employees.

Key Responsibilities:

Admin Management:

• Office Operations: Supervise daily administrative operations, ensuring a well-organized and productive work environment.
• Staff Management: Lead and manage administrative staff, including recruitment, training, and performance evaluation.
• Facility Management: Oversee office facilities, maintenance, and security to ensure a safe and efficient working environment.
• Budgeting: Develop and manage the administrative budget, ensuring cost-effectiveness and resource allocation.
• Compliance: Ensure the company complies with legal and regulatory requirements related to administration.
• Communication: Foster effective communication within the administrative team and collaborate with other departments.
• Emergency Preparedness: Develop and maintain emergency response plans and safety protocols.

Fleet Management:

• Vehicle Maintenance: Supervise the maintenance of the company’s fleet, including regular servicing and repairs.
• Procurement: Manage the procurement process for new vehicles, negotiate with suppliers, and adhere to budgetary constraints.
• Driver Management: Oversee driver schedules, training, and adherence to safety regulations.
• Fuel and Expense Control: Monitor fuel consumption, track expenses, and identify cost-saving opportunities.
• Compliance: Ensure all vehicles meet legal and safety standards, maintaining proper documentation.

Canteen Management:

• Menu Planning: Collaborate with food service providers to plan diverse and nutritious menus that meet employee preferences.
• Food Safety: Ensure strict adherence to food safety and hygiene regulations in the canteen.
• Budget Management: Develop and manage the canteen budget, control costs, and optimize pricing strategies.
• Vendor Relationships: Establish and maintain relationships with food suppliers, negotiate contracts, and manage deliveries.
• Quality Assurance: Monitor food quality and service in the canteen, addressing any issues promptly.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).
• Proven experience in administrative management, preferably in the FMCG industry.
• Knowledge of fleet management and canteen operations.
• Strong leadership, organizational, and communication skills.
• Budget management expertise.
• Familiarity with safety regulations and compliance.
• Proficiency in office software and technology.