Job Description:

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Brussels. The Office Manager will be responsible for managing administrative tasks, coordinating office procedures, and ensuring the smooth functioning of the workplace. The ideal candidate should possess strong leadership skills, excellent communication abilities, and a keen eye for detail.

Responsibilities:

• Manage office operations and procedures to ensure efficiency and productivity.
• Develop and implement office policies and procedures to maintain a well-organized and professional work environment.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Manage office supplies and equipment inventory, ensuring their availability and proper maintenance.
• Handle vendor relationships, negotiate contracts, and maintain relevant documentation.
• Monitor and maintain office budgets, including tracking expenses and processing invoices.
• Assist in the recruitment and onboarding process of new employees.
• Coordinate and organize company events, meetings, and conferences.
• Ensure compliance with health and safety regulations within the office premises.
• Serve as a point of contact for employees, clients, and visitors, addressing their queries and concerns promptly.
• Collaborate with cross-functional teams to facilitate effective communication and workflow within the organization.
• Identify areas for process improvement and implement strategies to enhance office efficiency.
• Stay updated with industry trends and advancements to suggest innovative solutions for office management.

Requirements:

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
• Proficient in Microsoft Office Suite and office management software.
• Knowledge of budgeting and financial management principles.
• Familiarity with HR processes and basic employment laws.
• Problem-solving mindset and the ability to handle challenging situations.
• High level of discretion and confidentiality in handling sensitive information.
• Fluent in English, with knowledge of additional languages considered a plus.
• Bachelor’s degree in Business Administration or a relevant field preferred.